Every contract. Every clause.
Every change, on a single record.
TracPro is Govology's contract management system, purpose-configured for Australian local government, aged care and enterprise. From request to close-out, every action is captured, time-stamped and auditable, so council, board and regulator see one consistent story. Add the procurement module and the same record starts at the tender.
Six stages. One platform.
Most contract systems handle two or three stages well and bolt on the rest. TracPro was designed end-to-end so the data, approvals and risk register stay coherent across every transition.
Built for the work, not the brochure.
Every capability earns its place, drawn from real contract operations in councils and care providers, not feature checklists.
Clause libraries with version control
Approved, version-controlled clauses surfaced at the point of drafting. Changes flow through legal review with full audit history.
Template management
Master templates by contract type (services, capital works, panels, MOUs) with automatic population from procurement data.
Delegation matrix engine
Council financial delegations, board sub-committee thresholds and operational authorities encoded, so no contract escapes the right approval.
Probity workflow
Conflict-of-interest declarations, probity advisor sign-off and tender evaluation evidence all linked to the contract record.
Electronic signature
Native e-signature integration. Contracts signed, time-stamped and registered without leaving the platform.
KPI & milestone engine
Track contractual KPIs and milestones against actual delivery. Performance scorecards available to suppliers and stakeholders.
Variations & claims register
Variations submitted, evaluated and approved through structured workflows. Claims position tracked against authorised amounts.
Live contract risk register
Risk identified at contract level, scored, and tracked over time. Roll-up dashboards for executive and audit committee.
Insurance & guarantee tracking
Currency certificates, indemnities and bank guarantees monitored with auto-escalation 60, 30 and 7 days from expiry.
AI contract intake
Upload a signed PDF and TracPro extracts the parties, value, dates and key obligations into a draft contract record for review, instead of re-keying it.
Performance reviews & expiry reminders
Configurable review criteria and scoring, plus contract expiry reminders at 12, 6, 3 and 1 months so renewal decisions are made on time.
Panels & standing offers
Panels and sub-panels with utilisation, expiry reminders, quote rounds and fair-share rotation, all with a probity trail.
Programs & projects
Programs, projects, Kanban boards, tasks with dependencies and milestones, linked to the contracts that fund them.
Governance, disputes & delegations
Governance plans and meetings, disputes and action items with escalation, and financial and leave delegations on the contract record.
Inspections, inductions & WHS
Site inspections, supplier inductions, work health and safety items, and transition-in and transition-out plans, tracked against each contract.
From tender to contract, on the same record.
TracPro's optional procurement module runs the approach to market, evaluation and award, then hands the result straight into contract management. The probity trail you build during the tender stays attached to the contract for its whole life.
RFQ, RFT and EOI
Build sourcing events from your own procurement methods, with weighted non-price criteria, a price weighting and your thresholds. Invite vendors by email in one step.
Self-service responses
Invited vendors sign in with email verification, download a structured response template, enter pricing and answers, upload documents and submit. Responses stay sealed until close.
Panel scoring & conflict declarations
Chair, member and observer roles, conflict-of-interest declarations per panel member, conformance checks, independent scoring and a moderated consensus score.
AI evaluation assist
For each response, a balanced first pass: strengths, risks, clarification questions and advisory scores per criterion. The panel always decides.
Transparent ranking
Weighted non-price scores combine with a price score to produce a clear, defensible value-for-money ranking and recommendation.
One-click award to contract
Turn the successful response into a TracPro contract with the vendor, value and dates carried across, ready for delivery, variations and performance.
Seven modules that read your whole portfolio.
The TracPro AI Suite turns contract, supplier and delivery data into decisions. Each module is switched on or off per organisation, and nothing runs until you enable it.
Supplier Performance Radar
Scores every supplier on delivery signals such as overdue KPIs, missed milestones and inspection results, and ranks where the risk sits.
Obligation & Renewal Autopilot
For each expiring contract, a renew, re-tender or let-lapse recommendation with the reasons behind it.
Spend & Savings Intelligence
Finds overlapping contracts, supplier concentration and variation price creep, and estimates the saving available.
Compliance & Probity Guardian
Flags probity, insurance, bank guarantee, variation approval and governance gaps before an auditor does.
Procurement Co-pilot
Ask plain-English questions of your own portfolio and get answers grounded in your contract data.
Auto-Drafting Suite
First drafts of committee briefs, performance reviews, renewal memos and variation justifications, for human review.
Market & Tender Intelligence
A go-to-market brief covering approach, timeline, scope and evaluation criteria, as a starting point for the next tender.
AI that assists, not replaces.
TracPro uses AI to accelerate drafting, surface risk and cut review time, with humans in the loop on every consequential decision. AI features are optional, transparent and operate against a supervised model boundary you control.
Australian data residency. No training on your contracts. Auditable AI activity log per contract.
- Clause suggestionRecommends approved clauses based on contract type and counterparty.
- Risk language detectionFlags non-standard liability, indemnity and termination language for legal review.
- Drafting accelerationGenerates first-draft schedules, scope statements and KPI tables from procurement input.
- Comparison & redlineSide-by-side comparison of supplier-returned drafts against the approved master.
- Smart search across the portfolioNatural-language search ('show me every contract with a 90-day termination clause') across thousands of agreements.
Pre-built for Australian public-sector stacks.
Out-of-the-box connectors to the platforms councils and aged care providers actually run, with no bespoke integration project required.
Hosted in Australia. Configured for the public sector.
TracPro runs on Amazon Web Services in Sydney (ap-southeast-2), with security controls aligned to the requirements of councils, aged care operators and their auditors.
Australian data residency
All contract data, attachments and metadata stored exclusively in the AWS Sydney region, with AI processing kept in-region. No cross-border transfer.
IRAP-aligned configuration
Configurations available aligned to the Information Security Manual and Essential Eight, suitable for OFFICIAL and OFFICIAL: Sensitive workloads.
Single sign-on & MFA
Per-organisation single sign-on with Entra ID and other OpenID Connect providers, email multi-factor for external users, break-glass access controls and strict per-organisation data isolation.
Immutable audit log
Every action (view, edit, approval, signature) logged with user, timestamp and source IP. Audit-ready exports.
Questions, answered.
How long does TracPro take to go live?
14 business days on a fixed onboarding scope: workspace, SSO, roles and security (days 1 to 3), your contract register, suppliers and insurances (days 4 to 8), approval matrices, thresholds, alerts and KPIs (days 9 to 11), then training, user acceptance and go-live (days 12 to 14). Larger migrations are scoped separately and quoted up front.
Does TracPro handle procurement too?
Yes. The optional procurement module runs RFQ, RFT and EOI events with weighted criteria, a self-service vendor portal, panel scoring with conflict-of-interest declarations, AI evaluation assist and value-for-money ranking. The awarded response becomes a contract in one click, so the probity trail carries straight into contract management.
Do you migrate our existing contracts?
Yes. Migration is included in implementation scope. Active contracts are migrated with metadata, attachments and key clauses indexed. Historic contracts can be migrated as searchable archives at lower cost.
How is the platform priced?
TracPro is licensed per-user with a base platform fee. Pricing is published on request and indexed against organisation size. Standard onboarding is included; larger migrations and integrations are quoted separately up front.
Can we extend or customise it?
Yes. The platform is built on configurable workflows and an open API, so contract types, fields, approvals and integrations can be tailored. Customisations are version-controlled and survive platform upgrades.
What happens to our data if we leave?
You own your data. On exit, we provide a complete export in standard formats (contracts as PDF/A, metadata as JSON or CSV, audit logs as CSV) within 10 business days, after which the tenancy is decommissioned.
See TracPro on your contracts.
Book a 45-minute working demo. We'll load a sample of your contract types and show the end-to-end lifecycle on data your team will recognise.
Request a demo →